EVENT DETAILS

Copy of Softoberfest Information email

Schedules are live for Oct 25TH-27th
We did our best to accommodate all schedule requests. This is going to be a fun busy weekend. There are contests, giveaways, trick or treating at each teams canopy and more. All information in this email is important please read thoroughly.

MVP AWARDS WILL BE GIVEN DURING FIRST ROUND OF BRACKET FOR EACH TEAM.

Game Information
BE READY TO PLAY 15 MINUTES BEFORE SCHEDULED START TIME
10U AND UP B AND OPEN CLASSES
Pool games - 70 minutes Drop Dead, can end in a tie - Coin Toss 6 Runs per half in pool play run rules 12/3,10/4,8/5
Bracket games - 80 minutes finish the inning, UNLIMITED runs per half, 12/2,10/3,8/4 OR 15 AHEAD AT END OF ANY INNING. Games must have a winner - High Seed Choice Home

14U C CLASS ONLY
Pool games - 70 minutes Drop Dead, can end in a tie - Coin Toss 6 Runs per half in pool play run rules 12/3,10/4,8/5
Bracket games - 80 minutes finish the inning, 6 runs per half, 12/3,10/4,8/5 must have a winner - High Seed Choice Home

EJECTIONS REMEMBER IF A FAN IS REMOVED THE HEAD COACH IS ALSO REMOVED FOR REMAINDER OF GAME PLUS ONE MORE GAME. SEE RULE BOOK

WE FOLLOW USSSA NATIONAL RULEBOOK EXCEPT FOR OUR TIE BREAKERS (SEE BELOW)
ALL TIE BREAKERS AS FOLLOWS
1ST ROUND - BASES LOADED, ONE OUT
2ND ROUND - BASES LOADED, 2 OUTS
3RD ROUND - BASES LOADED, 2 OUTS AND FULL COUNT ON THE FIRST BATTER
ANY ADDITIONAL ROUND FOLLOWS 3RD ROUND INSTRUCTIONS.

Gate Fees - CASH ONLY
$10 each Ages 14yrs - 59yrs
$7 each 60 yrs + and Veterans with ID
CHILDREN 13 and younger - FREE
*We will continue to not charge for children as long as they do not destroy fields and park premises requiring extra staff to clean up after them or repair fields / park.

SAVAGE PARK RULE - ICE CHESTS AND COOLERS CAN CONTAIN WATER AND ICE ONLY.

ABSOLUTELY NO ALCOHOL ALLOWED IN THE PARK. THIS IS A YOUTH PARK AND EVENT. THIS IS AN EJECTABLE OFFENSE FOR THE ENTIRE TEAM, THERE WILL BE ZERO TOLERENCE OR WARNINGS ON THIS MATTER. LAW ENFORCEMENT WILL ALSO BE NOTIFIED.

ICE CHESTS AND COOLERS ARE SUBJECT TO SEARCH FOR ALCOHOL AT ANY TIME THEY ARE IN THE PARK, BY BRINGING THEM IN THE PARK YOU SUBMIT TO SEARCH REQUESTS FOR ALCOHOL. DENIAL TO SEARCH, RESULTS IN YOUR TEAM FORFEITING THE TOURNAMENT AND A 6 MONTH BAN.

Coaches Passes - Teams get 3 passes and MUST CHECK IN AT THE GATE. Once coaches passes are used regular gate fees will apply. ALL COACHES MUST BE BACKGROUND CHECKED TO BE IN THE DUGOUT AND ON THE FIELD PER USSSA RULES.

Game Balls - Teams are responsible to supply game balls. Teams will supply 2 game balls per game to the umpire at the plate meeting of each game and returned at the conclusion of the game. Blue stitch stamped USSSA Fastpitch balls are required by insurance and will be enforced. We will have balls for sale but do have a limited amount. Home run balls still belong to the team who supplied them. It is at the discretion of both teams head coaches agreeing on what happens with them. Balls aren't cheap.

RAINOUTS - We do our best to watch the weather and make sound decisions based off existing conditions and upcoming forecasts. We understand teams travel for events and we do our best to make adjustments or cancelations with enough time to adjust plans. That being said please watch our facebook page at www.facebook.com/htboklahoma for all updates.

HOMERUN BRACELETS - Have umpire contact UIC if someone goes yard - over the fence.

HTB GIVEAWAY - Every paid team got one entry per rostered regular player when registration closed into our custom glove giveaway. All our giveaways are live on our facebook page at www.facebook.com/htboklahoma

Also stay tuned into Facebook for our live trivia questions with giveaways. Must be present to win.

AWARDS - 13 AWARDS PER TEAM ARE PROVIDED. IF THERE ARE SPARES REMAINING AFTER ALL AWARDS ARE HANDED OUT WE ARE HAPPY TO OBLIGE.
NO AWARDS IF BRACKET IS NOT COMPLETED

COSTUME CONTEST  Wear your to play (IF ABLE), if not able to play in costume please take a team picture at event and send to TD.

CANOPY CONTEST Decorate your EZ up or tent and we will be coming around to take a picture (or you can take one and send it to us. These go on our FB page and the public votes through Sunday at 9am. Instructions will be on the FB post.

NO REFUNDS OR CREDITS WILL BE ISSUED IF A COACH / TEAM IS REMOVED FROM THE TOURNAMENT.

HTB has in place umpire review forms. We encourage you to fill these out after each game.

An Exceptional Umpire and Umpire complaint form. You can submit as many as you like for different games. HTB strives to make sure the best product possible is on the field and we want to be able to reward our umpires accordingly.

The first is the Exceptional Umpire Form that coaches can submit to help highlight any umpires who go above and beyond in their duties. These submissions will then directly impact the umpires nominated and awarded umpire of the year for all of Eastern Oklahoma.

We also recognize that umpires are human and as such they make mistakes. Even the best are not perfect therefore we have also introduced the Umpire Complaint form.

The umpire complaint form is not meant to replace any call that requires a UIC. This is a post game form so that we can correct and educate umpires on a situation or clear up a misunderstanding with a coach. Again, we ask that head coaches be the one to complete the form and be patient with us as we reply.

EXCEPTIONAL UMPIRE FORM
https://fs2.formsite.com/yX1Q2C/cyuzy7wwvm/index

UMPIRE COMPLAINT FORM
https://fs2.formsite.com/yX1Q2C/wuchf5bqf0/index

EVENT / REFUND INFORMATION

ALL PAYMENTS ARE DUE BY THE MONDAY PRIOR TO THE TOURNAMENT AT NOON, OR WHEN THE DIVISION ENTERED FILLS UP. WHICH EVER COMES FIRST. ALL UNPAID TEAMS AT THE DEADLINE WILL BE REMOVED.

GAME INFORMATION

6U TIME ADJUSTMENTS

55 MINUTE POOL GAMES DROP DEAD

60 MINUTE FINISH THE INNING BRACKET GAMES

6 RUNS PER HALF ALL 6U GAMES

RUN RULES 12/3,10/4, 8/5

8U TIME ADJUSTMENTS

60 MINUTE POOL GAMES DROP DEAD

70 MINUTES FINISH THE INNING BRACKET GAMES

6 RUNS PER HALF ALL 8U GAMES

RUN RULES 12/3,10/4, 8/5

10U AND UP B AND OPEN CLASSES

Pool games - 70 minutes Drop Dead, can end in a tie - Coin Toss 6 Runs per half run rules 12/3,10/4,8/5

Bracket games - 80 minutes finish the inning, UNLIMITED runs per half, 12/2,10/3,8/4 OR 15 AHEAD AT END OF ANY INNING. Games must have a winner - High Seed Choice Home

10U AND UP C CLASS ONLY

Pool games - 70 minutes Drop Dead, can end in a tie - Coin Toss 6 Runs per half run rules 12/3,10/4,8/5

Bracket games - 80 minutes finish the inning, 6 runs per half, 12/3,10/4,8/4 must have a winner - High Seed Choice Home


EJECTIONS REMEMBER IF A FAN IS REMOVED THE HEAD COACH IS ALSO REMOVED

NO AWARDS IF BRACKET IS NOT COMPLETED

WE FOLLOW USSSA NATIONAL RULEBOOK EXCEPT FOR OUR TIE BREAKERS (SEE BELOW)

ALL TIE BREAKERS AS FOLLOWS

1ST ROUND - BASES LOADED, ONE OUT

2ND ROUND - BASES LOADED, 2 OUTS

3RD ROUND - BASES LOADED, 2 OUTS AND FULL COUNT ON THE FIRST BATTER

ANY ADDITIONAL ROUND FOLLOWS 3RD ROUND INSTRUCTIONS. 

Gate Fees

$10 each Ages 14yrs - 59yrs

$7 each 60 yrs + and Veterans with ID

CHILDREN 13 and younger - FREE

*We will continue to not charge for children as long as they do not destroy fields and park premises requiring extra staff to clean up after them or repair fields / park.

SAVAGE PARK RULE - ICE CHESTS CAN CONTAIN WATER AND ICE ONLY

Coaches Passes - Teams get 3 passes and MUST CHECK IN AT THE GATE. Once coaches passes are used regular gate fees will apply.

Game Balls - Teams are responsible to supply game balls. Teams will supply 2 game balls per game to the umpire at the plate meeting of each game and returned at the conclusion of the game. Blue stitch stamped USSSA Fastpitch balls are required by insurance and will be enforced. We will have balls for sale but do have a limited amount. Home run balls still belong to the team who supplied them. It is at the discretion of both teams head coaches agreeing on what happens with them. Balls aren't cheap.

RAINOUTS - We do our best to watch the weather and make sound decisions based off existing conditions and upcoming forecasts. We understand teams travel for events and we do our best to make adjustments or cancelations with enough time to adjust plans. That being said please watch our facebook page at www.facebook.com/htboklahoma for all updates.

HTB GIVEAWAYS - Every paid team got one entry per rostered regular player when registration closed into our giveaways for the event entered. All our giveaways are live on our facebook page at www.facebook.com/htboklahoma

AWARDS - 13 AWARDS PER TEAM ARE PROVIDED. IF THERE ARE SPARES REMAINING AFTER ALL AWARDS ARE HANDED OUT WE ARE HAPPY TO OBLIGE.

REFUND POLICY

IF A TEAM DROPS PRIOR TO 2 WEEKS BEFORE A TOURNAMENT A $50 FEE WILL BE ASSESSED. IF A TEAM DROPS WITHIN 2 WEEKS OF THE EVENT THERE WILL BE NO REFUND, ONLY A CREDIT FOR ANOTHER HTB EVENT WILL BE ISSUED TO THAT TEAM. ONCE REGISTRATION CLOSES NO REFUNDS AND NO CREDITS WILL BE ISSUED EXCEPT FOR A RAINOUT.

RAINOUT POLICY AS STATED BELOW.

ALL REFUNDS WILL BE SUBJECT TO THE GUIDELINES.

2GG 3GG AND 4GG

1 GAME 20% BACK

2 GAMES OR MORE NO REFUNDS

5GG & HIGHER

1 GAME 35% BACK

2 GAMES 20% BACK

3 GAMES OR MORE NO REFUNDS

NO REFUNDS OR CREDITS WILL BE ISSUED IF A COACH / TEAM IS REMOVED FROM THE TOURNAMENT.